Terms for EMF Virtual Challenge

• Each entrant must have their own My Details account to enter an event.
• An email address is required for all entries. All correspondence will be via email. A separate email address for each participant is preferred but not required.
• If using the same email address for two or more entries, each My Details account must have a different password.
• Each entrant is automatically signed up to receive event updates which includes training plans and event information. Entrants can opt out at any time by clicking here.
• There is no age limit to registration however, you must undertake any distance as appropriate to your age and ability. 
  • A full marathon distance must not be undertaken in one run by anyone under the age of 18. 
  • A half marathon distance must not be undertaken in one run by anyone under the age of 17.  
  • A 10K distance must not be undertaken in one run by anyone under the age of 15.
  • A 5K distance must not be undertaken in one run by anyone under the age of 11.
• Children under 16 must be accompanied by a parent or guardian at all times whilst undertaking the event. 
• Each participant must agree to the disclaimer and Terms & Conditions before participating in the event.
• All participants take part at their own risk and a disclaimer waiving all claims against GSi Events and any party acting on its behalf is accepted by all entrants upon registration.
• By taking part, all participants confirm that they are happy for their names and any footage or photographs shared on social media relating to the event during their participation can be used to publicise any GSi Events Ltd event.
• Participant event number bibs are specific personal identifiers and may not be exchanged with or transferred/ sold to any other person. Sale and/or transfer of race entry/bibs are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
• All entry fees are non-refundable and may not be deferred toward a future event.
• Registration closure is determined and announced when event participation reaches the established capacity.
• If paying by bank transfer a £4.00 per entry system fee will apply.
• Customers have the right to cancel any fee made over the internet as long as it is done within 14 days of the original entry date.

• Participants must follow safety advice and instructions as given within the participant information pack throughout the duration of the challenge.
• All participants are expected to conduct themselves in a professional and courteous manner during their participation in the challenge.

• The wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted. Bone conducting headphones which do not plug the ears and therefore allow the participant to hear their environment are advised if the participant wishes to listen to music during the challenge.
• Participants are responsible for planning a safe route to complete the challenge distance.  It is advised to recce the route by walking, cycling or driving it ahead of completing your challenge.  All relevant guidance and rules for pedestrian use of roads and pavements must be followed.
• It is the responsibility of the participant to participate only if they are medically fit and able to do so.  If at any point the participant feels unwell during the challenge, they must stop and seek assistance.
• Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the challenge, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
• It is advised that participants share their route with others and tell them how long they expect to be away.  They are advised to update their contact with any changes to their plan to ensure their safety during the challenge.

Customers of GSi Events have the right to cancel any entry made over the internet as long as it is done within 14 days of the original entry date.

In the event of postponement

Planning of any event begins a minimum of 12-18 months prior to event day.  During this time, costs are incurred from the beginning of this process and covers everything from website hosting, marketing, event planning and risk assessing, right through to ordering of finisher’s items, and finally on the day for road closures, and infrastructure.  As such, all entry fees are non-refundable after the initial 14 day cancellation period as stated above.   

In the event of postponement (for example, in extreme weather conditions or due to government or local authority imposed restrictions), GSi Events Ltd retain the right to enact any of the following;

• Reschedule the event to another date
• Deliver the event as a virtual event

Participants would have their entry automatically transferred to either the virtual event, or to the rescheduled event date.

If a participant cannot attend the event on the rescheduled date, they will receive a voucher for no more than 50% of the value of their original entry, and any unfulfilled products which will be able to be used across a variety of available events.  The voucher will be valid for a minimum of 9 months but often longer. 

GSi Event Ltd also retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment, or otherwise failing to meet the stated entry requirements.

The Event Director and the Emergency Services reserve the right to stop the event at any time, if deemed necessary.  These would be in circumstances beyond our control and no refunds would be given.

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.